Privacy Policy
Last updated on Nov 18, 2024
This Privacy Notice outlines how Vetted AI (“we”, “us,” “our”) manages information about individuals who:
• Use our websites (www.vetted.ai)
• Utilize our applications, services, tools, and features
• Purchase our products
• Engage with us in any other way
Collectively, these interactions are referred to as the "Services."
In this Privacy Notice, "you" and "your" refer to users of the Services, including:customers, website visitors, job applicants, representatives of companies we do business with, any other individuals whose information we collect under this Privacy Notice.
We retain the right to modify this Privacy Notice at any time. Any changes will be reflected on our website, and the "Last updated" date will be revised accordingly. Your continued use of the Services following any updates to this Privacy Notice indicates your acceptance of these changes.
We urge you to review this Privacy Notice thoroughly. By engaging with any of the Services, you acknowledge and consent to the collection, use, and disclosure of your information as outlined in this Privacy Notice. If you do not agree with the terms set forth in this Privacy Notice, please refrain from using or accessing the Services.
When you use or access Vetted AI's services, websites, or applications (collectively, the "Services"), we collect various categories of information about you from different sources.
Information You Provide to Us
Some features of our Services may require you to directly provide certain information. While you can choose not to provide this information, doing so may limit your ability to use certain features. Information you may directly submit includes:
• Basic contact details: Name, address, phone number, and email. We use this to provide our Services and communicate with you, including about promotions or services that may interest you.
• Account information: Name, username (email), and password. This helps us provide the Services and secure your account. Please keep your credentials safe and contact us immediately if you suspect any security breach.
• Payment information: Credit or debit card details and billing address, processed through a secure third-party payment processor. This enables us to process your payments for our Services.
• Applicant details: Information in your resume or CV, references, and job history, used to process and evaluate your job application.
• Your Input and Output: Questions, prompts, and other content you input or submit to our Services, as well as the output you create. This may include personal information depending on the content and how it's associated with your account. We use this to generate new content as part of our Services.
• Other communications: Any additional information you include when messaging us through our Services or when providing specific details for product purchases.
• Information We Collect Automatically: We also automatically collect certain information about your interaction with our Services ("Usage Data") using cookies and other tracking technologies.
This includes:
• Device information: Device type, operating system, unique device identifier, and IP address.
• Location information: Approximate location.
• Interaction data: Browser type, log data, timestamps, clickstream data, interactions with marketing emails, and ad impressions.We use this Usage Data to tailor features and content, conduct analytics, and better understand user interaction with our Services.
Information Collected From Other Sources
We may obtain information about you from external sources, including:
• Analytics data from providers like Google Analytics.
• Information from career websites (e.g., LinkedIn, Monster, Indeed) for processing job applications.
• Data from consumer marketing databases or data enrichment companies to improve our advertising and marketing.
• Information received when you link third-party platforms (e.g., Google, Apple) to your Vetted AI account.
We treat all information from external sources in accordance with this Privacy Notice but are not responsible for the accuracy or practices of these third parties.
How We Use Your Information
In addition to the specific uses mentioned above, we may use your information to:
• Provide and improve our Services (including our AI models)
• Maintain our business relationship with you
• Enhance the safety and security of our Services
• Provide customer support
• Send service and non-marketing communications
• Monitor and analyze trends
• Conduct internal research and development
• Comply with legal obligations
• Enforce our terms of service
• Protect our Services, rights, and the rights of our employees, users, or others
De-identified Information
We may de-identify or anonymize your information so it can't reasonably be linked back to you. We may use such de-identified information for any purpose and will maintain it in de-identified form, only attempting to re-identify it to verify our de-identification process meets legal requirements.
By using any of Vetted AI's Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Notice. If you disagree with these terms, please do not use or access our Services.
Vetted AI uses cookies and similar tracking technologies to enhance your experience with our Services. Here's what you need to know:
Browser Settings and Cookies
Most web browsers automatically accept cookies. However, you generally have the option to manage how your devices handle these tracking technologies. While you can choose to block or delete cookies from your browser, please note that doing so may affect the functionality of our Services, potentially causing certain features or general operations to work incorrectly.
Your Choices and Rights
If you have specific questions about what information we process or retain about you, or if you want to understand your choices regarding our collection and use practices, please don't hesitate to contact us using the information provided at the end of this notice.
Third-Party Analytics
We use third-party analytics services, such as Google Analytics, to help us understand how our Services are used. If you wish to opt out of tracking by Google Analytics, you can do so by visiting Google's opt-out page.
Do Not Track Signals
Some browsers offer a "Do Not Track" signal or other mechanisms for expressing tracking preferences. While we respect your privacy choices, our website, like many others, is not currently designed to respond to these signals. We do not alter our data collection and use practices when we detect such signals.
Legal Compliance
We do not use or disclose your information in any way that would legally require us to recognize opt-out preference signals. However, we are committed to transparency in our data practices and to complying with all applicable privacy laws and regulations.
Remember, by continuing to use Vetted AI's Services, you agree to our use of cookies and tracking technologies as described in this notice. If you have concerns about our use of these technologies, please consider your choices as outlined above or reconsider your use of our Services.
At Vetted AI, we may share your information with certain third parties while maintaining our commitment to protecting your privacy. Here are the categories of recipients and why we might share your information with them:
Our Corporate Family
- Vetted AI affiliates and corporate group members
- Purpose: Internal administration, business operations, and service delivery
- Basis: Contractual obligations and legitimate business interests
Service Providers
We work with vendors who help us deliver our Services, including:
- Cloud storage providers
- AI and content generation services
- Security service providers
- Customer relationship management systems
- Marketing communication platforms
- Web analytics services
- Payment processors and networks
Business Partners
- Vetted AI affiliates and corporate group members
- Purpose: Internal administration, business operations, and service delivery
- Basis: Contractual obligations and legitimate business interests
Other Users and Third Parties
We may share information when:
- You use social media integrations
- You make purchases through our Services
- You choose to share your content or output
- You make information visible to other users
- This sharing occurs based on your directions, our contractual obligations, or with your explicit consent.
Advertising Partners
We may share information with companies that:
- Display advertising on our Services
- Help deliver targeted advertisements
- Assist with marketing analytics
Professional Advisors
When necessary, we share information with:
- Auditors
- Legal counsel
- Accounting firms
- Other professional consultants
Business Transactions
We may share information during:
- Mergers or acquisitions
- Corporate restructuring
- Asset sales or purchases
- Bankruptcy proceedings
- Other business reorganizations
This sharing ensures business continuity and compliance with legal obligations.
Legal Compliance and Safety
We may disclose information:
- To comply with applicable laws
- To respond to legal orders or regulatory inquiries
- To enforce our terms of service
- To protect the safety and security of: Our business operations, Our employees, Our users, Our Services
All information sharing is conducted in accordance with applicable laws and our commitment to privacy protection. Each disclosure is evaluated to ensure it serves either:
- A legitimate business purpose
- A legal obligation
- The efficient delivery of our Services
- The protection of our users and business interests
If you have questions about how we share your information or wish to understand more about our disclosure practices, please contact us using the information provided at the end of this notice.
Vetted AI's Services enable you to connect and interact with various third-party platforms and social networks, such as Facebook, Instagram, X (formerly Twitter), and other social media services. These integrations allow you to engage with our content across different platforms and share your experiences with other users.
How Social Features Work
Our social features enable seamless interaction between Vetted AI's Services and your preferred social platforms. You can access our official pages on various social networks, engage with our content through actions like 'liking' or 'sharing,' and connect our Services with your social media accounts. These features are designed to enhance your experience and make it easier to stay connected with our community.
Information Sharing and Visibility
When you utilize these social features, it's important to understand that your interactions may extend beyond Vetted AI's direct control. Information you post or share through these features may be publicly displayed on the third-party platform, and both Vetted AI and the social media service may have access to information about you and your usage patterns across both services. This shared access helps us provide a better integrated experience but also means your information exists in multiple environments.
Privacy Considerations
The integration between Vetted AI and third-party platforms is governed by multiple privacy frameworks. While we maintain strict control over information within our Services, any information shared through social features becomes subject to the third party's privacy practices, terms of service, and data retention policies. This means that content you share or interactions you make may persist on these platforms according to their specific policies.
Managing Your Privacy
We encourage you to make informed decisions about using social features with our Services. Consider reviewing the privacy settings on your social media accounts and understanding how your interactions will be visible to others. Remember that third-party platforms have their own privacy policies and practices that will apply to any information you share through these integrations.
For more comprehensive information about how third-party services handle your data, please refer to our section on Third Party Websites and Links, as well as the respective privacy policies of each platform you use in conjunction with our Services. Your careful consideration of these relationships helps ensure your information is shared only in ways you intend.
Vetted AI's Services may contain links to external websites and platforms, including social media services like Facebook, Instagram, and X (formerly Twitter). While these links enhance your experience, any interaction with these third-party sites falls under their respective privacy notices and terms. We do not control or maintain responsibility for the privacy practices, security measures, or content found on these external platforms.
Information you choose to share on public or semi-public venues, including third-party social networking platforms, may be visible to other users of both our Services and these platforms without restrictions on its use. Providing links to these platforms does not constitute an endorsement of their content, owners, or operators.
We encourage you to review each platform's privacy notice and terms before sharing your information or engaging with their services. Your interaction with these third-party sites is governed by their respective policies, not by Vetted AI's Privacy Notice.
Vetted AI's Services are intended for users who are at least 18 years old. Persons under the age of 18 are not permitted to use or register for our Services without verifiable parental consent.
Age Requirements by Region
• United States: 13 years old (in compliance with COPPA)
• European Union: 16 years old (or the age of digital consent in your EU member state, which may range from 13-16 as specified by GDPR)
• United Kingdom: 13 years old (in compliance with UK GDPR)
• Other regions: The applicable minimum age requirement in your jurisdiction applies
Collection of Children's Information
We do not knowingly collect, use, or disclose personal information from children under the applicable minimum age. Our Services do not target and are not intended to attract children under the applicable minimum age.
Parental Rights and Responsibilities
If you are a parent or guardian and believe your child under the applicable minimum age has provided us with personal information without your consent, you may:
• Request to review the child's personal information
• Request the deletion of the child's personal information
• Refuse to allow further collection or use of the child's personal information
Verification and Removal Process:If we discover that we have collected personal information from a child under the applicable minimum age without parental consent, we will:
• Immediately cease processing such information
• Take reasonable measures to promptly delete such information from our records
• Implement additional preventive measures to avoid future collection
Contact Information:To submit a request concerning children's privacy or report any violations, please contact us at: team@vetted.ai
We take children's privacy seriously and will respond to all requests and concerns within a reasonable timeframe.
While Vetted AI implements robust security measures to protect your information, we acknowledge that no digital security system is completely impenetrable. When you transmit information to us electronically through our Services, please be aware that its security during transit cannot be guaranteed. We recommend against sending sensitive or confidential information through unsecured channels.
We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Notice. Our retention periods are determined by several factors, including ongoing Service requirements, legal obligations, dispute resolution needs, contract enforcement, harm prevention, and security maintenance. This approach ensures we balance your privacy rights with our operational requirements and legal responsibilities.
This section applies specifically to residents of California and other U.S. states with similar privacy laws to the California Consumer Privacy Act (CCPA). For clarity, "personal information" in this section includes "sensitive personal information" as defined by the CCPA.
Information Processing Practices
Over the past 12 months, Vetted AI has collected and processed personal information for business purposes across our corporate group and through service providers. This information includes basic identifiers like names and email addresses, customer records, commercial information, network activity data, geolocation data, and professional information. For job applicants, this may include education records and professional background details. We also maintain account access credentials, which are classified as sensitive personal information.
Use and Retention of Information
We process your information as described in our Collection and Use of Information section, and retain it according to the criteria outlined in our Data Security and Retention section. Sensitive personal information is only used for purposes specified by the CCPA or with your explicit consent.
Personal Information Sales and Sharing
Vetted AI does not sell or share personal information as defined by the CCPA, and we have not done so in the past 12 months. This includes information about residents under 16 years of age.
Special Rights for California Minors
California residents under 18 who have registered for our Services can request removal of their publicly posted content. To do so, contact us with details about the content and its location. While we will make reasonable efforts to remove or anonymize such content, complete removal cannot be guaranteed due to potential third-party republication or archival storage beyond our control.
Vetted AI processes and stores personal information in various countries, including the United States where our primary servers are located. When you use our Services, your information may be transferred to, stored in, or accessed from countries outside your jurisdiction, including by our service providers and support teams.
International Data Processing
By creating an account and using our Services, you consent to the cross-border transfer of your information to countries where we maintain databases or affiliates. These transfers are necessary to fulfill our contract with you and provide our Services effectively.
Transfer Safeguards
For transfers of data outside the UK and European Economic Area (EEA), we implement appropriate safeguards, including the European Commission's Standard Contractual Clauses or UK-approved equivalent mechanisms. These safeguards apply unless the recipient country has been deemed to provide adequate protection by relevant authorities. You may request information about these transfer mechanisms by contacting us.
EU-U.S. and UK Data Privacy Framework
For users in the EU and UK:
Vetted AI complies with the EU-U.S. Data Privacy Framework and its UK Extension (DPF). We adhere to the DPF Principles when processing personal data received from these regions. The DPF Principles take precedence over this privacy notice where conflicts exist regarding covered information.
The Federal Trade Commission oversees our DPF compliance. We accept responsibility for onward transfers to third parties and commit to resolving DPF-related complaints about our data practices. EU and UK residents with privacy concerns should first contact us directly. For unresolved complaints, you may access free dispute resolution through the Data Privacy Framework website. Under certain conditions, binding arbitration may be available.
We cooperate with EU data protection authorities and the UK Information Commissioner's Office regarding unresolved DPF complaints. You can find more information about the Data Privacy Framework program and view our certification on the official Data Privacy Framework website.
We respect your control over your personal information when interacting with our AI systems. Here's what you should know about your data rights, though these may vary based on your location and applicable laws:
Access and Transparency
You have the right to request information about how we collect, use, and share your personal data. This includes knowing what information we have about you and how it's being used in our AI systems.
Control Over Your Data
You can request that we delete your personal information from our systems, correct any inaccuracies, or provide you with a copy of your data. You may also ask us to transfer your information to another service provider.
Managing Processing and Consent
You can request that we pause or stop processing your information. If you previously gave consent for data processing, you can withdraw it at any time by contacting team@vetted.ai. While this won't affect past processing, it may limit our ability to provide certain services going forward.
Account Management
You can delete your account through the settings page or by contacting team@vetted.ai. Upon deletion, we aim to remove your personal information from our servers within 30 days.
Exercising Your Rights
To exercise any of these rights, simply contact us at the email provided below. We assess all requests fairly and will explain any cases where we cannot fulfill them under applicable law. If you disagree with our decision, you can appeal by contacting us.
We take your privacy concerns seriously and want to ensure you know how to voice them effectively.
Getting Help
If you have any concerns about how we handle your personal information in our AI systems, please reach out to us at team@vetted.ai. Our team is committed to addressing your concerns promptly and thoroughly.
Regulatory Options
While we hope to resolve any issues directly, you also have the right to file a complaint with data protection authorities if you believe we haven't followed data protection laws. You can submit your complaint to:
the supervisory authority in your country of residence or work, the UK Information Commissioner's Office, or any other relevant data protection authority in your jurisdiction
We'll cooperate fully with appropriate regulatory authorities to ensure your data rights are protected and our AI systems meet all applicable privacy standards.
We want to ensure all your privacy questions are answered thoroughly and promptly. If you have any questions about how we protect your privacy or would like clarification about this Privacy Policy, our team is here to help.
Reach out to us at team@vetted.ai or contact your local representative using the details provided above. We're committed to providing clear, helpful responses to all your privacy-related inquiries regarding our AI systems.
